Your information,
handled with clarity.
This Privacy Policy explains how SCHOOLWEAR SHARED SERVICES LTD collects, uses, stores and protects personal information when people visit our website, contact us or make an enquiry about our administrative and operational support services.
United Kingdom, EN5 5JG
schoolswear2026online@hotmail.com
Who we are
SCHOOLWEAR SHARED SERVICES LTD is a company providing shared administrative and operational support services for businesses in the schoolwear sector.
Our services include order administration, customer service support, online retail administration, workflow organisation and general business support.
For data protection purposes, SCHOOLWEAR SHARED SERVICES LTD is responsible for the personal information covered by this Privacy Policy.
Email: schoolswear2026online@hotmail.com
Telephone: +44 7828 722336
Information we collect
The information we collect depends on how you interact with our website and whether you contact us about our services.
- Name and business name.
- Email address and telephone number.
- Information about the service or support requirement you describe to us.
- Information included in messages, enquiries or correspondence.
- Website and technical information that may be generated when you visit our website, such as IP address, browser information and device information, where applicable.
We do not ask website visitors to provide information that is not relevant to an enquiry or service requirement.
How we use information
Personal information may be used for the following purposes:
- To respond to enquiries submitted through our website.
- To understand the administrative or operational support requested by a business.
- To communicate about an enquiry or agreed service.
- To organise and maintain relevant business records.
- To administer and maintain our website.
- To meet applicable legal, regulatory and accounting requirements where processing is necessary for that purpose.
- To establish, exercise or defend legal rights where necessary.
Why we are allowed to use information
We use a lawful basis that is appropriate to the purpose of each processing activity. The main purposes relevant to this website are set out below.
| Processing purpose | Lawful basis |
|---|---|
| Responding to an enquiry | Legitimate interests — responding to a business enquiry and communicating with the person who contacted us. |
| Discussing or arranging requested services | Contract — where processing is necessary to take steps at the request of the individual or business before entering into an arrangement, or to perform an agreed service. |
| Maintaining business and financial records | Legal obligation — where applicable information must be retained to comply with a legal or regulatory requirement. |
| Website administration and security | Legitimate interests — maintaining the operation, security and reliability of the website, where the processing is necessary and proportionate. |
| Optional consent-based communications | Consent — where we specifically ask for consent for a processing activity that requires it. |
Where we rely on legitimate interests, those interests are limited to responding to relevant business enquiries, maintaining necessary business communications and keeping our website operating securely. We consider the impact on individuals before relying on this basis.
Who may receive information
We may share personal information only where there is a relevant business, operational or legal reason to do so.
Depending on the circumstances, recipients may include:
- Website hosting, website maintenance and technical service providers.
- Email and communication service providers used to manage business correspondence.
- Professional advisers where their involvement is necessary.
- Government bodies, regulators or authorities where disclosure is required by law.
We do not sell personal information to third parties.
How long we keep information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including any applicable legal, accounting or record-keeping requirements.
| Information | Typical retention period |
|---|---|
| General website enquiries | Up to 12 months after the enquiry has been closed, unless a longer period is reasonably required for an ongoing business matter. |
| Service-related correspondence | For the duration of the relevant business relationship and up to 6 years afterwards where reasonably required for record-keeping or legal purposes. |
| Financial and accounting records | For the period required by applicable UK legal and accounting requirements. |
| Website technical information | According to the applicable provider’s retention settings and only for as long as reasonably necessary for website operation and security. |
Keeping information secure
We take reasonable technical and organisational measures to protect personal information against unauthorised access, inappropriate use, accidental loss, alteration or disclosure.
Access to personal information is limited to circumstances where it is reasonably required for the relevant business, operational or legal purpose.
No method of transmission or storage can be guaranteed to be completely secure. Where a data incident occurs that requires notification under applicable law, we will take the required steps within the applicable statutory timeframe.
Your data protection rights
Depending on the circumstances and the lawful basis that applies, you may have rights in relation to your personal information.
Where processing is based on consent, you may withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before consent was withdrawn.
International transfers
Some service providers used for website hosting, email, communications or technical administration may process information outside the United Kingdom.
Where personal information is transferred internationally, we will use an applicable lawful transfer mechanism and appropriate safeguards where required by data protection law.
Information about a specific international transfer or safeguard can be requested using the contact details below.
Cookies and similar technologies
Our website may use cookies and similar technologies to support essential website functions, understand website usage and remember certain settings where applicable.
Where consent is required for non-essential cookies, the relevant consent mechanism will be used before those cookies are placed.
Further information about cookies and their purposes is available in our Cookie Policy.
Questions, requests and complaints
If you have a question about this Privacy Policy or would like to exercise a data protection right, please contact SCHOOLWEAR SHARED SERVICES LTD using the details below.
We aim to respond to valid data protection requests without undue delay and, in general, within one month of receiving the request. Where applicable law permits an extension, we will explain this within the required timeframe.
Raising a concern
If you believe that your personal information has not been handled in accordance with applicable data protection law, you can contact the Information Commissioner’s Office (ICO), the UK’s independent supervisory authority for data protection.
ICO contact information is available through the official ICO website.
Changes to this policy
We may update this Privacy Policy when our website, services, information handling practices or applicable legal requirements change.
The latest version published on this page will apply to information processed from the time the updated policy takes effect.
Privacy should be understandable.
This policy is written to explain, in practical terms, how information is handled when you use our website or contact us.
Need to ask something?
Contact SCHOOLWEAR SHARED SERVICES LTD and include enough information for us to understand your request.